# Pupil clock-in and ID cards

> HTT Schools training, step 46 of 49. For: School administrators.
> Source: https://understand.htt.llc/learn/schools/pupil-clock-in-and-id-cards · Updated 2026-10-15

Scan in at the gate. The register is marked, and parents are told. You will print ID cards for a class, scan pupils in and out at the gate, and see who has arrived.

> **Note:** Sign in to HTT Schools as an administrator of your school to follow these steps.

## Step by step

### 1. Switch it on

First, in Settings, under Modules, switch on Pupil clock-in and ID cards.

![HTT Schools: switch it on — the screen at this step](https://storage.htt.llc/f/AR376MADPGHPERVZ0C9577YSHZZXRJ7H)
*Step 1: Switch it on*

### 2. The rules

Open Pupil clock-in, and the Settings tab. Arriving after eight is late. Parents are told on their phones, free, and an arrival marks the class register. A teacher’s own mark is never overwritten.

### 3. ID cards

In ID cards, choose a class. Every pupil’s card is here, with a code that cannot be forged. Print the whole class on plain card, two cards per row.

![HTT Schools: id cards — the screen at this step](https://storage.htt.llc/f/0JD61NVP8KEGB0PK6HW90H7DJR0D7TER)
*Step 3: ID cards*

### 4. Lost card

If a card is lost, press New card under it. The old card stops working at the gate at once, so a found or borrowed card cannot be used.

![HTT Schools: lost card — the screen at this step](https://storage.htt.llc/f/E70J0MXMWSDKBFXH4AZRVWDQZ7CSBG4M)
*Step 4: Lost card*

### 5. The gate

At the gate, open the Gate tab on a phone or tablet, and choose Arriving. Scan the card with the camera, or with a handheld scanner, which types the code for you.

### 6. Arrived

The pupil’s photo and name fill the screen, so you can check the face against the card. They are clocked in, and their parents get a notification.

![HTT Schools: arrived — the screen at this step](https://storage.htt.llc/f/C1KXJ1309C32G0S5MV5XPH4TT4NHKWHR)
*Step 6: Arrived*

### 7. Forgot the card

Forgot the card? Type the admission number and press Enter.

![HTT Schools: forgot the card — the screen at this step](https://storage.htt.llc/f/9WE00A2TG5TN78Q5ZGEZ5C71VMW6WZFE)
*Step 7: Forgot the card*

### 8. Leaving

At home time, choose Leaving and scan again. The last scan is the time the pupil left.

### 9. Today

The Today tab shows every class: who has arrived, who was late, who has gone home, and who is not in yet. Open a class to see the names.

![HTT Schools: today — the screen at this step](https://storage.htt.llc/f/J0VQ4WMSS2KVG0PVAGFN1DZD5N10XQ0T)
*Step 9: Today*

> **Tip:** On a phone the steps are the same — the video shows them again on a phone, from its second chapter.

## Questions people ask

### Who is the “Pupil clock-in and ID cards” training for?

School administrators. It is one step of the HTT Schools course, which is laid out in the order we recommend learning it.

### Do I need to sign in to HTT Schools for this?

Sign in to HTT Schools as an administrator of your school to follow these steps.

### Can I do this on a phone?

Yes. The steps are the same on a phone, and the video shows every step on a computer and then again on a phone.

### How long does this training take?

The video is about 5 minutes long. Reading the article takes less.