# Setting up fees

> HTT Schools training, step 14 of 49. For: School administrators.
> Source: https://understand.htt.llc/learn/schools/setting-up-fees · Updated 2026-10-15

What a term costs, item by item. You will set up a fee structure — the list of what a term costs — which every invoice is then made from.

> **Note:** Sign in to HTT Schools as an administrator of your school to follow these steps.

## Step by step

### 1. Fee structures

Open Finance from the menu, then the Fee structures tab. Each structure is one bill: a term’s fees for a class, or a one-off like an excursion.

![HTT Schools: fee structures — the screen at this step](https://storage.htt.llc/f/GG7DD3TQ5TYGFFJCWRC9XS8KVF5KBHCK)
*Step 1: Fee structures*

### 2. New structure

Press New structure, and give it a name families will recognise on their bill.

### 3. How often, which class

Say how often it is charged, which class it is for — or every class — and the term it belongs to. Invoices generated from it carry that term.

![HTT Schools: how often, which class — the screen at this step](https://storage.htt.llc/f/BZV52YR1XVEPF21K0TDEG3TFK7C2NR1Q)
*Step 3: How often, which class*

### 4. Create

Press Create structure.

![HTT Schools: create — the screen at this step](https://storage.htt.llc/f/5Y9SBRZ8VFMX13ZX483APYX6Y7SRGFRP)
*Step 4: Create*

### 5. Add the items

Open its items and add what it is made of. The club fee is compulsory: every family on this bill pays it.

### 6. An optional item

A club T-shirt is optional — untick Compulsory, and only families who want it are billed for it.

![HTT Schools: an optional item — the screen at this step](https://storage.htt.llc/f/RW38G6AHF9QSVN24KSJNANC5Z6EK9NZ3)
*Step 6: An optional item*

### 7. The totals

At the top, Compulsory is what every family on this bill pays, and With every option is the most anyone can be charged.

![HTT Schools: the totals — the screen at this step](https://storage.htt.llc/f/KXESMJ1YFHFC1X4BVWH6YY6JQPRPCX70)
*Step 7: The totals*

### 8. In use or off

In use means invoices will be generated from it. Press it to switch a structure off for now — off structures are ignored until you turn them back on.

### 9. Delete

A structure you no longer need can be deleted with the bin. Invoices already raised from it are not affected.

![HTT Schools: delete — the screen at this step](https://storage.htt.llc/f/WH12YVKWR4REE1Q70771N8REP9SYE0XP)
*Step 9: Delete*

> **Tip:** On a phone the steps are the same — the video shows them again on a phone, from its second chapter.

## Questions people ask

### Who is the “Setting up fees” training for?

School administrators. It is one step of the HTT Schools course, which is laid out in the order we recommend learning it.

### Do I need to sign in to HTT Schools for this?

Sign in to HTT Schools as an administrator of your school to follow these steps.

### Can I do this on a phone?

Yes. The steps are the same on a phone, and the video shows every step on a computer and then again on a phone.

### How long does this training take?

The video is about 4 minutes long. Reading the article takes less.