# Setting up staff clock-in

> HTT Schools training, step 37 of 49. For: School administrators.
> Source: https://understand.htt.llc/learn/schools/setting-up-staff-clock-in · Updated 2026-10-15

For the office: the rules, the poster and the kiosk. In this training, you are the office. You will see who is in today, set the clock-in rules, print the staff-room poster, and run the front-desk kiosk.

> **Note:** Sign in to HTT Schools as an administrator of your school to follow these steps.

## Step by step

### 1. Today

Open Clock in. The Today tab shows every member of staff: who is in, who was late and by how much, who has not arrived, and who is on leave.

![HTT Schools: today — the screen at this step](https://storage.htt.llc/f/37HX57HEAAJYS0SM74AZ6XG85P4QWTBY)
*Step 1: Today*

### 2. The rules

Open Rules and poster. Set the start time and the grace period. Arriving after both is late, and lateness is counted from the start time.

### 3. Location and code

To make sure staff are actually on the premises, set the school’s location and require it, or require the code from the staff-room poster, or both.

![HTT Schools: location and code — the screen at this step](https://storage.htt.llc/f/MMYZ7APDQAMFVA0PWJEHWZVM4GT5YYDP)
*Step 3: Location and code*

### 4. The poster

The staff-room poster is on the right. Print it and put it where staff arrive. Scanning it opens Clock in with the code filled in. If a photo of it gets shared, press New code and print it again.

![HTT Schools: the poster — the screen at this step](https://storage.htt.llc/f/SYDKZK9Y2KMYEK75MCVEBD1CWDRWHECS)
*Step 4: The poster*

### 5. The kiosk

For staff without a smartphone, open Front-desk kiosk on a device at reception. They type their staff number and PIN. Five wrong PINs lock that number for fifteen minutes.

![HTT Schools: the kiosk — the screen at this step](https://storage.htt.llc/f/T29ANT24066DPR68ZCY4CZES8CSB1ZSR)
*Step 5: The kiosk*

### 6. Screen code

Beside it is a code that changes every minute. Show it on the front-desk screen when you want a code that a photo cannot reuse.

### 7. Punctuality

Punctuality adds up any period you choose: days in, days late, minutes late, and the average arrival time, for every member of staff.

![HTT Schools: punctuality — the screen at this step](https://storage.htt.llc/f/HRQS74F7G7NZ73HX3GV66TDJCF5CFSB7)
*Step 7: Punctuality*

### 8. Activity log

And the Activity log lists every attempt, by phone or kiosk, accepted or refused, with the reason. It is the answer to “but I did clock in”.

![HTT Schools: activity log — the screen at this step](https://storage.htt.llc/f/ZATJAZFSWQSC066X5W89MKM2XFYDQEAV)
*Step 8: Activity log*

> **Tip:** On a phone the steps are the same — the video shows them again on a phone, from its second chapter.

## Questions people ask

### Who is the “Setting up staff clock-in” training for?

School administrators. It is one step of the HTT Schools course, which is laid out in the order we recommend learning it.

### Do I need to sign in to HTT Schools for this?

Sign in to HTT Schools as an administrator of your school to follow these steps.

### Can I do this on a phone?

Yes. The steps are the same on a phone, and the video shows every step on a computer and then again on a phone.

### How long does this training take?

The video is about 5 minutes long. Reading the article takes less.